Office Coordinator

Job Title
Office Coordinator (part-time)

Location
Amsterdam, The Netherlands

Language
Fluent English, Dutch is a plus

FTE
24 hours per week (Tuesday-Thursday in office)

About Newzoo

Newzoo is the global leader in PC and console games data, empowering companies to make confident strategic and operational decisions. With 17 years of expertise, Newzoo provides best-in-class proprietary data through a platform offering game-level metrics, gamer insights, market intelligence, and storefront data. Trusted by 80% of the top game developers and publishers, Newzoo is the most quoted and reliable source for PC and console gaming insights.

About the role

As Office Coordinator you will help create a safe, efficient, and enjoyable workplace experience in our Amsterdam office. Working closely with HR/People Ops, IT, Finance, the Management Team, and external vendors, you will be the central point of contact for office operations, facilities coordination, onboarding/offboarding logistics, travel support, and employee events.

Your work will directly support employees by keeping the office running smoothly and consistently - from meeting spaces and office set-up to shared areas and hygiene standards. You’ll also help bring people together by supporting team moments and events that strengthen and reflect Newzoo culture.

This is a hands-on, varied role with real ownership and visible impact on the everyday employee experience.

Your responsibilities 

Office operations & office space

• Coordinate day-to-day office operations and support effective use of the office space.

• Act as the central point of contact for office-related topics for employees, HR/People Ops, Finance, IT, and the Management Team.

• Coordinate office vendors and services (e.g., cleaning, maintenance, suppliers) and follow up to ensure agreed standards are met across shared areas (kitchen, meeting rooms, common spaces).

• Coordinate facilities topics and maintenance requests with building management/landlord and vendors where needed, and act as the office safety officer: organize BHV courses, serve as fire marshal and first aid officer, and keep first aid supplies and health and safety policies up to date.

• Ensure the office is well stocked (pantry, drinks, and essential supplies) and manage ordering/replenishment.

• Coordinate the office lunch solution (e.g., delivered lunch/catering), including vendors, orders, and supplies as needed.

• Organize incoming mail and packages.

• Keep meeting spaces and shared areas operational and well set up (rooms ready, supplies available, issues addressed quickly).

Travel support

• Support employees with travel bookings (flights, hotels, and other reservations as needed) in a timely and cost-effective way.

Events, meetings & culture

• Own the planning and coordination of office events and team moments that bring people together and support Newzoo culture.

• Support meeting and training logistics (room set-up, supplies, scheduling support as needed) to ensure smooth delivery.

Onboarding & Offboarding (IT & welcome pack)

• Own onboarding set-up to ensure new hires are ready for Day 1, including coordinating the IT kit and preparing the Newzoo welcome pack.

• Own the operational offboarding process to ensure company property is returned (IT kit, access items, and any other Newzoo property) and that relevant stakeholders are informed so access can be disabled.

Ad hoc

• Take ownership of ad hoc projects and support improvements to office routines and the employee experience as needed.

Your profile

• 3+ years of experience in office coordination, office administration, workplace operations, or a similar role, including experience working in the Netherlands.

• Highly organized and structured: you can keep multiple streams moving (office operations, vendors, travel, events, onboarding/offboarding) and stay on top of details through checklists and planning.

• Strong eye for detail and high standards: you notice when something is off (meeting room set-up, supplies, shared spaces) and make sure it gets resolved quickly - hands-on or via the right vendor.

• Strong stakeholder management: you work smoothly with HR/People Ops, IT, Finance, and the Management Team, align expectations, and keep people informed with clear updates.

• Comfortable coordinating vendors and services (cleaning, maintenance, suppliers): you can brief, schedule, and follow up to ensure quality and consistency.

• Clear, friendly, and proactive communicator: you’re approachable for employees and confident asking clarifying questions to get things done efficiently.

• Practical “make it happen” mindset: you’re resourceful, solutions-oriented, and take ownership from start to finish.

• Fluent English required (spoken and written); Dutch is a plus.

Please note: We cannot provide visa sponsorship or take over an existing sponsorship from another employer for this role.

Our offer

• Join an Ambitious Team
  Be part of a young, energetic team with endless opportunities to grow within the company.

• In-Office Work Setup: Work from our Amsterdam office, with travel reimbursement and healthy lunches prepared by our in-house chef.

• Flexible National Holidays
  Swap national holidays for the days that matter most to you.

• Additional Holidays
  Purchase extra days off at 50% of the cost, on top of your standard holiday allowance.

• Work from Anywhere
  Freedom to work from another country for up to 6 weeks every year.

• Industry Leaders
  Collaborate directly with industry leaders, shaping the future of games, hardware, media, and tech.

• Fun Culture
  Experience a fast-paced, collaborative, fun-loving, and transparent culture.

• Personal Development
  Benefit from a personal development budget of €1500, plus tools and opportunities to grow your career.

• Awesome Team Events
  Enjoy team outings, in-office celebrations, and more.

• Health & Wellness
  Access a physical activity budget.

• Mental Wellness
  Get unlimited access to mental wellness support through OpenUp.

• Pension Plan
  We invest in your future with a comprehensive pension plan.

• Salary range
  €44,000 - €49,000 gross per year based on full time position. We aim to pay competitively based on the market in the Netherlands. Final compensation will be determined based on the level of the role and your relevant prior experience.

• And More
  There's always more to discover!

Hiring steps

1. Application Submission: Send us your resume and cover letter to kickstart your journey with us!

2. Screening Call with HR (30 minutes): We'll have a friendly chat to get to know you better and discuss your fit for the role.

3. Interview with Hiring Manager (45 minutes): Meet with the hiring manager to dive deeper into your experience and skills.

4. In-office Assessment with the Hiring Team (45 minutes) + Cultural Fit Interview with Other Team Members (30 minutes): Join us in the office for a practical assessment to show how you approach everyday office situations, followed by a conversation with colleagues from other teams to explore how we would work together and learn more about our culture.

5. Offer: If we’re a match, you'll receive a job offer to join our amazing team!

We believe great talent comes from all backgrounds.

We welcome applications from people of all genders, identities, experiences, and perspectives.

If you're excited about this role but don't meet every requirement, we still encourage you to apply. Research shows that women and people from underrepresented groups are less likely to apply unless they meet 100% of the criteria. We don't expect anyone to tick every box - we value potential, curiosity, and diverse experiences as much as specific qualifications.

If this role interests you, we'd love to hear from you